How can I avoid guests seeing my reception venue being set up?
Question: How I can avoid guests seeing my reception venue being set up? The ceremony is in the same place and they must walk that way to get to our nibbles offered at a nearby hotel.
Answer: by The Knot
If there is no avoiding this cross over, instead think of ways you could make them ‘part of the show’. Pretend you are a film director and use the set up to add to the overall excitement, as your guests get a taste of what they are about to experience.
Manage this by approaching the reception manager and explain that you understand their time constraints, but wondered if you could work together to quash your concern that it will take away the mood you are working so hard to achieve. Take with you a written outline of the aspects of the set up that would ideally be done at a time when your guests aren’t walking past (anything you want to remain a surprise), along with the steps that can easily be seen. Ask too that they are all dressed in their official clothing and that they keep in mind that their actions are in view.
The reception team should be flexible enough to take your needs into consideration, even if it means they are not running their set up in the normal order. Particularly if you make them all feel like a very important part of your day!
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